Financial Services IT
IT and cybersecurity for financial advisors, brokers and insurers
Financial firms are prime targets for fraud, and clients trust you with some of their most sensitive information. We help GTA wealth managers, mortgage brokerages, insurance brokers and lenders secure their systems and meet regulatory expectations with confidence.
- Email security and wire-fraud prevention
- Multi-factor authentication everywhere
- Encrypted file sharing with clients
- Record retention and archiving support
- Documentation ready for audits and reviews
Regulatory expectations
Regulators expect more than antivirus
Depending on what your firm does, you may answer to several sets of rules. PIPEDA governs how you protect clients’ personal information. If your firm is a reporting entity under Canada’s anti-money-laundering law, supervised by FINTRAC, you have record-keeping and client identification obligations. Industry regulators such as CIRO for investment dealers and FSRA for Ontario mortgage brokerages and insurance agents also expect sound cybersecurity practices.
Data Trust Co helps you put the controls in place and keep the evidence that they’re working. Your compliance officer stays in charge of your program; we make the technology side straightforward.
- Controls mapped to your firm’s policies
- Access reviews and audit logging
- Backups and archives retained for the periods you require
- Clear documentation for reviews and audits
- Who has access to client recordsAccess
- How client data is encrypted and backed upProtection
- How long records are retainedRetention
- What happens if there is a breachResponse
Closing the gaps fraudsters rely on
Common gaps
- Passwords alone protecting email and CRM
- Payment changes accepted over email
- Client statements sent as unencrypted attachments
- Former staff still able to log in
- No record of who accessed what
How we close them
- Multi-factor authentication on every account
- Fraud-aware email filtering and verification steps
- Encrypted portals and secure email
- Same-day removal of access when staff leave
- Centralized logging and regular access reviews
How we help
IT services for financial firms
Managed security
Endpoint detection and response, firewall management and patching across every device that touches client data.
Email and fraud protection
Advanced filtering, impersonation detection and domain protection to stop business email compromise.
Secure client file sharing
Encrypted portals and secure email for statements, applications and identity documents.
Backup and archiving
Retention-aware backup and email archiving so records are there when you need them.
CRM and software support
Support for the devices, accounts and integrations behind your CRM, planning and policy software.
IT planning
A security roadmap and budget aligned with your growth and your regulators’ expectations.
Security controls we put in place
A practical baseline for firms that handle client money and personal financial information.
- Multi-factor authentication on email, CRM and remote access
- Endpoint detection and response on every device
- Encrypted laptops and phones with remote wipe
- Advanced email filtering and domain protection
- Retention-aware backups and email archiving
- Phishing simulations and security awareness training
- Quarterly access reviews and centralized logging
- A written incident response plan
Find out where your firm stands
A free IT assessment reviews your security, access controls and backups, and gives you a clear list of priorities.
Frequently asked questions
Can you help with FINTRAC or regulator reviews?
We help with the technology side: putting appropriate controls in place, keeping records secure and retained, and providing documentation of your IT safeguards. Your compliance officer remains responsible for your compliance program and filings.
How do you prevent business email compromise?
We layer multi-factor authentication, advanced email filtering, domain protection and staff training, and help you adopt verification steps such as confirming any change to payment instructions by phone.
How can clients send us documents securely?
We set up encrypted client portals or secure email so clients can upload statements and identification without sending them as ordinary attachments.
Can our advisors work remotely?
Yes. Advisors get managed, encrypted laptops with secure access to your CRM and files, so they can meet clients anywhere while data stays protected.
Do you support small independent firms?
Yes. Many independent advisors and brokerages don’t have in-house IT. We act as your IT and security team and scale with you as you add advisors or offices.
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Talk to a local, Canadian team that has been keeping GTA businesses running since 1996. Your first assessment is free, with no obligation.